If you’ve been using Skype for a while, it may be that your Skype contact list has become too long and unwieldy to navigate efficiently.
If so, try these tips to manage your contacts more effectively. These sometimes vary between Skype running on Macs, on Windows 8, and on earlier versions of Windows, so I’ve linked to the relevant instructions to make it easier.
• Remove irrelevant contacts: Take a look through your contact list and consider removing those that are no longer relevant to you. Perhaps there’s someone you spoke with once six years ago. If you have no idea who the contact is and can’t easily figure it out, removal may be in order.
• Rename contacts: Give your contacts names that make it easy for you to identify them. For example, you may want a contact name to show up as “My web designer” rather than a first and last name. Right click on a contact name for the “rename” option.
Create Lists: Lists let you group your contacts into categories and then filter them. For example, you can create lists for contacts you identify as “work” or “personal,” or by professional roles (“clients,” “co-workers,” or “vendors”). You can assign a contact to more than one list.
You can view just the contacts on a specific list by selecting that list from the drop-down menu at the top of the Contacts tab (if you’re on Windows). On a Mac, go to the sidebar and click Contacts. The lists will appear in the list bar to the right.
• Favorites: Add contacts to a Favorites list, and they’ll be displayed prominently (at the top of your contact list in Windows, or in the Favorites sections in Windows 8 or on a Mac), so you can contact them more easily. It’s a good idea to tag as Favorites any contacts you connect with most frequently. You can include your Favorites on other lists too.
• Groups: If you regularly engage in IM chats or conference calls with the same set of contacts, creating a group with them in it makes it quicker and easier to connect. People in that group can post chat messages for all group members and can call everyone simultaneously with one click.
When you name a group (say, “Weekly Team Status Meeting”) it’ll appear in your contacts under that name. You can also add your groups into lists (so your weekly meeting group can be assigned to your “Co-workers” list, for example).
Do you have tips of your own on organizing your contact list? Tell us in the comments.