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Our 5 top tips for video business meetings

It’s easy to get down to business with Skype video calls, file transfers and screen sharing.

Read on for our top tips on how to get the most from your business video call.

Video calling is a great way to save on those overheads and cut the costs of client meetings.

And by hooking up without leaving the office, you’ll save on commuting costs and help save the planet.

Great, right?

But that doesn’t mean that a business meeting over a video link won’t need as much prep as one in the same room.

Be careful to avoid any video call pit-falls with our five top tips for online business meetings.

Adjusting your camera angles
If you’re making a group business video call, you’ll need to ensure that everyone who needs to be on camera will be. There’s nothing worse that only seeing the arms or feet of someone who is speaking just because of a dodgy camera angle. So check out your boardroom and adjust your web cam before calling to avoid any troubling technical hitches.

Nominate a speaker
You’ll always want to make sure you have nominated someone to lead any business meeting, especially when you’re making a video call. Make sure there is someone ready to do the introduction, deal with any technical issues and to lead the discussion before you dial-in, that way you won’t have everyone talking over each other all at once.

Send important files prior to calling
When you’re meeting in person you’re likely to have hand-outs, and there’s no reason it has be any different for a video business meeting. You can send files quickly and easily through Skype using instant messaging, screen sharing or file transfers, so you can be sure the people on the other end of the call can have a look-see at those all important documents.

Check your sitting position
Your body language is really important and will be all too noticeable to all members of the meeting. Don’t be tempted to feel as though you can slouch or relax just because you’re not in the same physical space as your colleagues and clients – they’ll be able to see your every move. And if they don’t like what they see, it could mean your meeting won’t go so well.

Avoid in-jokes
It can be tempting to lighten the mood and share an in-joke with your colleagues, but when you’re on a business call you should be careful to make sure no one feels excluded. Don’t turn away from the camera to make jokes with the person sitting next to you. Share a joke with your screen too and you’re far more likely to enjoy a successful meeting.

Has Skype helped you get down to business more easily?

Not using Skype at work? Find out more about Skype for business now.

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